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20 Job Fair Tips for Employers

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Talia Knowles is an avid reader, writer, and coffee enthusiast, with over five years of experience in writing and editing.

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20 Job Fair Tips for Employers

20 Job Fair Tips for Employers

Job fairs are highly beneficial events for job-seekers and employers, as they serve as invaluable platforms for employers to connect with many diverse candidates and promote their company’s employment opportunities. 

These events provide a unique opportunity for employers to showcase their brand, engage with job seekers face-to-face, and efficiently screen and assess candidates. 

By participating in job fairs, employers can enhance their recruitment efforts, save time and resources, and ultimately find the right talent to contribute to their organization’s success.

Why Are Job Fairs Important For Employers?

Recruiting is a full-time job with a long list of steps and stages. The great thing about a job fair is that it allows you to combine some of these stages into a one-day event. 

In just a few hours, you can attract candidates, get their information, share details about open positions, and get a feel for applicants’ cultural fit. 

Additionally, though you might lose a few candidates to competitors, recruiting in close proximity to other people in the industry can help you gauge how your company’s recruiting process stacks up. 

For example, if many candidates visit a competitor’s table because they have more exciting displays or offer better benefits, it can be a helpful cue to make some changes to your job fair recruiting strategy. 

Employer’s Playbook: Tips for Successful Job Fair Participation

Job fairs provide an excellent opportunity to enhance your employer brand, but prepare adequately before events. We’ve compiled a list of tips to help you determine what approaches and materials will create the most effective job fair strategy for your organization. 

Preparing for the Job Fair

1. Identify Your Target Audience

During the preparation phase, it’s essential to formulate a clear idea of the candidates you hope to attract. If you’re in the market to hire recent graduates, you may design your booth somewhat differently than if you’re looking for part-time summer staff. 

2. Set Clear Objectives and Goals

If you’re attending a job fair, odds are you’re either looking to fill vacant roles or grow your passive candidate pool. 

Setting SMART (specific, measurable, attainable, relevant, and time-bound) goals can help you develop a clear strategy for the job fair and measure its success down the line. 

3. Prepare an Attractive Job Fair Booth

Though content is important, a successful job fair booth needs to draw the candidate’s eye. Even if you offer great opportunities and benefits, if your booth is drab or unappealing, you might never get to share that information with candidates! 

Set up your station with colorful banners, free merchandise, and representatives who are easy to identify. Think outside the box to attract people to your booth. For example, if you offer fresh, buttery popcorn, candidates walking by will have a hard time not stopping for a bite! 

4. Order the Necessary Materials Far in Advance 

A fully stocked booth is critical to the success of a job fair event. Be sure to order informational material (brochures, flyers, signs) as well as other materials you’ll need for your table. 

Consider giving out free merchandise to attract candidates to your booth, and be sure you have enough pens and paper forms for candidates to share their information. You could also utilize technology, such as setting up an iPad station where candidates can easily join an email list. 

5. Assemble a Competent Team

Finally, you’ll need to staff your booth with an outgoing, knowledgeable team that accurately represents your company culture

Creating an Effective Job Fair Strategy

Now that you’ve created a goal, assembled the necessary materials, and formed a team, it’s time to strategize. 

6. Prepare an Elevator Pitch

Many people come to job fairs to quickly gather information about many different employers. Be prepared with an elevator pitch to give candidates a quick overview of important details and highlights of working with your organization. 

You’ll be talking to many people over the course of the day, so creating a basic script can help ensure you don’t forget important details. 

7. Showcase the Company’s Culture and Values

Often, the best evidence of good company culture is happy employees. Choose representatives who will share their experiences at your organization with candidates and highlight everything that makes your company a great place to work. 

8. Highlight Unique Selling Points

It may also be helpful to create brochures that list other perks, such as healthcare, paid time off, or opportunities for professional development. 

Engaging with Job Seekers

9. Create a Welcoming Atmosphere

Even though it’s part of the job fair format, walking up to a table might seem intimidating to some candidates. Professionalism is important, but at the same time, strive to create a relaxed atmosphere that facilitates friendly and informative conversations. 

10. Make Information Easy to Access

Depending on how busy your booth gets, some candidates may have to wait a while for the chance to chat with a representative. 

Avoid missing out on someone in a hurry by stocking your table with brochures or other informative materials that can be taken and reviewed later. A QR code is another great way to quickly share information. 

11. Actively Listen to Build Rapport

As an employer, you’re at a job fair to provide information. However, the most important aspect of recruiting is often relational. 

Encourage candidates to share their professional histories and aspirations by having open-ended questions prepared ahead of time. These types of questions will encourage candidates to talk about what matters most to them.

12. Provide Clear and Concise Information

Even though it’s important to share relevant information with candidates, remember that you’re probably not the only employer they’ve spoken to that day. 

You don’t need to inform candidates of too many details, as this may be overwhelming or seem irrelevant to someone who hasn’t even applied for a position yet. Ensure the information you share is clear, concise, and memorable — such as the unique benefits of working for the organization. 

Assessing and Selecting Candidates

13. Conduct On-Site Interviews

One of the best things about job fairs is the opportunity to interview many candidates in a short time. It might be helpful to think of these interviews as speed dating, as you can get a good sense of a candidate’s personality and potential in a short conversation. 

14. Implement Assessment Techniques

Even though the interviews are short, you’ll still have time to make some critical assessments. Ask behavioral, situational, and technical questions to give you an idea of a candidate’s social skills as well as their more tangible skill set. 

15. Take Detailed Notes and Rank Candidates

After a busy job fair, you may not remember the details of all the candidates you spoke to. It’s important to take detailed notes about your interactions, so you can remember details about candidates when you follow up with them later. 

Following Up After The Job Fair

16. Review Collected Resumes and Applications

At the end of the job fair, it’s time to review the candidates you met and the resumes you collected. Sort candidates into different categories based on their performance during interviews and their previous experiences and qualifications. 

17. Contact Shortlisted Candidates

Finally, reach out to shortlisted candidates. There’s a high chance that those candidates will have taken the initiative to follow up with you already, which can solidify the positive impression they already made. 

18. Provide Feedback and Next Steps

If a candidate impressed you at the job fair, let them know! Even if you were able to complete a brief interview with them, you should schedule a more formal sit-down conversation with other hiring managers before extending a job offer.

19. Maintain Relationships with Potential Candidates

Even if candidates you met at the job fair don’t come on board immediately, it’s highly valuable to maintain contact. You never know where your next great hire will come from, so growing your passive candidate pool always pays off. 

20. Evaluating the Success of the Job Fair

Even if the job fair yielded promising leads, there will always be room for improvement. Measure key performance indicators (KPIs) and gather your team’s feedback to recognize improvement areas. 

If you attend multiple job fairs, keep track of the results of different events. This includes data points like how many resumes you receive, how many interviews you conduct, the number of candidates who follow up, and if any of them receive an offer. 


Job fairs provide an excellent opportunity to meet top talent who are actively searching for jobs. With the right strategy, materials, and approach, your organization will reap the many benefits of recruiting at job fairs. 


How are job fairs typically organized?

Job fairs are typically organized by event coordinators, educational institutions, professional associations, or job search organizations. They secure a venue, invite employers and job seekers to participate, and arrange booths or tables for employers to showcase their company.

What types of employers can participate in job fairs?

Job fairs are open to various types of employers, including large corporations, small and medium-sized enterprises (SMEs), non-profit organizations, government agencies, and startups. Employers from diverse industries and sectors can participate, depending on the specific focus of the job fair.

Are job fairs effective for recruiting talent?

Yes, job fairs can be highly effective for recruiting talent. They allow employers to engage with job seekers directly, assess their qualifications, and potentially conduct on-site interviews. Job fairs attract candidates actively seeking employment, increasing the chances of finding suitable candidates for available positions.

What materials and resources should employers bring to a job fair?

Employers should bring an ample supply of business cards, brochures or pamphlets about the company, job descriptions for available positions, application forms, and any other relevant promotional materials. They should also have a laptop or tablet for online applications and a sign-up sheet to collect contact information from interested candidates.

How can employers make their booth or display stand out?

Employers can make their booth stand out by designing an eye-catching display with clear signage that highlights the company’s name and logo. They can use visuals, such as banners or posters, to showcase their company culture and values. Creating an inviting and interactive space, offering informational materials, and providing comfortable seating can also attract job seekers.

Should employers provide promotional materials or giveaways?

Providing promotional materials such as branded pens, notepads, or keychains can help job seekers remember the company. However, ensuring the materials are useful and relevant is important. Employers can also consider offering small giveaways or conducting raffles to create excitement and engage with job seekers.

How should employers approach and interact with job seekers?

Employers should approach job seekers with a friendly and professional demeanor. They can initiate conversations by greeting visitors and asking open-ended questions about their career interests or qualifications. Active listening, maintaining eye contact, and showing genuine interest in each candidate’s background can help build rapport.